Fill Out a Valid Da Form

Da - Usage Guide

Filling out the DA Form 2062, also known as the Hand Receipt/Annex Number form, is an essential task for tracking the responsibility and possession of military equipment and items. This document serves as a record between two parties, specifying the items transferred and their quantities. The clarity and accuracy of this form are critical for inventory control and accountability within military operations. Below are the steps to properly complete the DA Form 2062.

1. Start by entering the Hand Receipt/Annex Number at the top of the form. This number is unique and identifies the specific document for tracking purposes.
2. Fill in the FROM: and TO: sections with the details of the issuing and receiving parties, respectively. Include names and unit information.
3. In the section labeled FOR END ITEM STOCK NUMBER, enter the stock number of the item being issued.
4. Under END ITEM DESCRIPTION, provide a detailed description of the item transferred.
5. Fill in the PUBLICATION NUMBER and PUBLICATION DATE fields with the respective information related to the item's documentation or manual.
6. In the QUANTITY box at the top right, enter the total number of items included in the hand receipt.
7. For items being specifically handed over, use the table provided. Each row allows for the entry of an item's STOCKNUMBER, ITEM DESCRIPTION, and QTY (QUANTITY). Ensure each piece of equipment or item has its row.
8. In the section marked "WHEN USED AS A:", specify the purpose of the hand receipt by entering the appropriate annex number, condition codes, or Accounting Requirements Code (ARC), depending on the nature of the handover.
9. The SEC UI (Section and Unit of Issue) columns a. through g. are used to classify the items by their security classification and the unit by which they're issued; fill these in accordingly.
10. Finally, ensure all involved parties review the completed form for accuracy before signing off. Signatures are required to validate the hand receipt.

Completing the DA Form 2062 with thoroughness and precision ensures that all equipment and items are accounted for, minimizing the potential for loss or discrepancies. Proper documentation helps maintain operational readiness and efficiency within military units.

What is a DA Form 2062 used for?

The DA Form 2062, also known as the Hand Receipt/Annex Number form, is primarily used within the United States Army to record the issue of property and equipment to individuals, units, or locations. It serves as a detailed list or record of all items issued, outlining the description, quantity, and other identifying information of the equipment or property. It ensures accountability and assists in the inventory process within military operations.

Who should complete the DA Form 2062?

This form is typically filled out by the accountable officers or individuals who are issuing the equipment or property. It's their responsibility to accurately document all items that are being handed over to another party. The receiving party must then verify the contents and condition of the items listed before acknowledging receipt by signing the form, thus accepting responsibility for the items.

What are the key sections of the DA Form 2062?

The DA Form 2062 is structured to provide comprehensive details regarding the issued items. Key sections include the Hand Receipt/Annex Number, information about the issuing and receiving parties (FROM: TO:), item specifics (Stock Number, Item Description, Quantity), and the signature block for both the issuer and the receiver. Additionally, it specifies the End Item Stock Number, Description, and, if applicable, the Publication Number and Date.

What does "Condition Codes" mean on the DA Form 2062?

When the DA Form 2062 is used as a hand receipt for quarters furniture, the "Condition Codes" section is utilized to specify the condition of each piece of furniture at the time of issue. These codes are essential for indicating whether items are new, used, serviceable, requires repair, or unserviceable, ensuring that both the issuer and receiver are in agreement regarding the state of the property at the time of transfer.

How do the "Accounting Requirements Code (ARC)" affect the use of DA Form 2062?

When the form functions as a hand receipt annex/components receipt, the Accounting Requirements Code (ARC) is a critical entry. ARC indicates the level of accountability required for the listed items. Its presence helps determine how the items are to be managed, controlled, and reported within the Army's logistical framework, affecting inventory, audits, and replacement procedures.

Is there a digital version of the DA Form 2062 available?

Yes, a digital or electronic version of the DA Form 2062 is available and can be filled out using appropriate software. This digital form facilitates easier distribution, filing, and updating compared to the traditional paper form. However, it's crucial to ensure that any digital completion and signature process complies with Army regulations pertaining to electronic records.

Can DA Form 2062 be amended or corrected?

Yes, amendments or corrections to the DA Form 2062 are possible and often necessary when there are changes to the condition or quantity of the items, or if additional items are issued or returned. Such amendments should be made carefully, ensuring that both the issuing and receiving parties agree on and acknowledge the changes, thereby maintaining the accuracy and integrity of the property records.

What happens if items listed on the DA Form 2062 are lost or damaged?

If items issued and listed on the DA Form 2062 are lost, damaged, or otherwise unaccounted for, it may trigger a financial liability investigation of property loss (FLIPL). The individual who signed the receipt and took responsibility for the items may be held financially liable, depending on the circumstances. Reporting such incidents promptly and accurately is crucial for the resolution process.

Where can I find more information on completing the DA Form 2062?

For more detailed guidance on how to complete the DA Form 2062, refer to DA PAM 710-2-1, the pamphlet that provides detailed instructions and guidelines for the accountability and management of Army property. It covers various scenarios, requirements for annotations, and examples of properly filled-out forms. Additionally, consultation with a unit's supply officer or logistician can provide specific assistance and insights.

Filling out the DA Form 2062, also known as the Hand Receipt/Annex Number form, is a critical process in inventory and equipment management within the military. However, errors during this process can lead to significant accountability issues. One common mistake is not updating the form to reflect current data, which includes the hand receipt annex number, end item stock number, and the quantities of items. This form serves as a legal document that tracks the responsibility of military equipment, making accuracy paramount.

Another frequent error involves incorrect entry of the condition codes in the hand receipt for quarters furniture section. This section requires accurate depiction of the item's condition to ensure accountability and readiness for use. Inaccurate condition codes not only misrepresent the item's status but can also lead to discrepancies during inventory audits, potentially causing unnecessary expenditures for the replacement or repair of items inaccurately labeled as unfit or damaged.

Additionally, neglecting to input the Accounting Requirements Code (ARC) in the hand receipt annex/components receipt section is a mistake that can significantly impact inventory management. The ARC is crucial for identifying the level of accountability required for each item, and failing to specify it can lead to inappropriate handling or tracking, risking loss or misuse of valuable equipment.

Moreover, overlooking the detailed completion of the item description section for each entry can lead to confusion and mismanagement. It is vital to provide clear and comprehensive descriptions, including specific identifiers that distinguish similar items. This specificity aids in avoiding mix-ups and ensures each piece of equipment is correctly tracked and managed.

Incorrectly specifying the quantity authorized (QTY AUTH) and quantity on hand (QUANTITY) can also lead to significant inventory discrepancies. This data must accurately reflect the actual number of items authorized for possession and currently in possession, respectively. Any inaccuracies here could result in either shortages or surpluses, both of which complicate logistics and operational preparedness.

Lastly, a frequent oversight is the failure to properly manage the document's updates and revisions. The DA Form 2062 is not a static document; it requires regular review and updating to reflect changes in equipment status, location, or custodianship. Letting this form become outdated can lead to confusion during inventory checks and may impair the unit's ability to operate efficiently and effectively.

When managing military equipment or handling various administrative tasks within the U.S. Army, the DA Form 2062, Hand Receipt/Annex Number, is a crucial document. However, it's rarely used in isolation. Several other forms and documents often complement it to ensure thorough and accurate accountability of Army property. Understanding these complementary documents can streamline the process and enhance the efficiency of property management and administrative procedures in the military.

1. DA Form 1687 - Notice of Delegation of Authority - Receipt for Supplies: This form is used to designate individuals authorized to request and receive property for a unit or organization, working closely with the DA Form 2062 to ensure proper authorization during the receipt of equipment.
2. DA Form 31 - Request and Authority for Leave: While not directly related to equipment management, this form is essential for managing personnel absences, which can impact the assignment and return of equipment documented on a DA Form 2062.
3. DA Form 638 - Recommendation for Award: This form is for recommending military personnel for awards. It indirectly relates to DA Form 2062 by recognizing individuals responsible for outstanding management or recovery of equipment.
4. DA Form 4856 - Developmental Counseling Form: Essential for documenting counseling sessions, including those related to the responsibility and management of army equipment, highlighting the importance of proper documentation like that on a DA Form 2062.
5. DA Form 1594 - Daily Staff Journal or Duty Officer's Log: For recording daily activities and notable incidents, including issues related to equipment documented on DA Form 2062.
6. DA Form 5500 - Body Fat Content Worksheet: Though focused on physical fitness, maintaining equipment accountability requires physically fit personnel, indirectly linking it to the effective use of DA Form 2062.
7. DA Form 2404 or DA Form 5988-E - Equipment Inspection and Maintenance Worksheet: Essential for recording maintenance and inspection activities on equipment listed on DA Form 2062, ensuring it remains serviceable.
8. DD Form 1351-2 - Travel Voucher or Subvoucher: Used for processing travel reimbursements, indicating the mobilization of personnel and potentially equipment listed on DA Form 2062 for official duties.
9. DA Form 4949 - Administrative Adjustment Report (AAR): This form is used to correct discrepancies in property books, which may include adjustments to items listed on a DA Form 2062.
10. DD Form 1149 - Requisition and Invoice/Shipping Document: This document is crucial for the shipment, turn-in, and requisition of equipment, directly linking to the movement and accountability of items on DA Form 2062.

Understanding and properly utilizing these forms in conjunction with the DA Form 2062 can significantly improve the efficiency and accuracy of military administrative processes. Each document plays a specific role in the comprehensive management of Army property and personnel, ensuring that all aspects of military operations are documented and accountable.

The DD Form 1149, Requisition and Invoice/Shipping Document, shares similarities with the DA Form in its function for tracking and managing inventory. Both forms are utilized for documenting the transfer of materials between entities, but the DD Form 1149 specifically caters to the requisition, shipping, and invoicing of these items. This document is essential in logistics operations, especially within the Department of Defense, providing a comprehensive detail of transactions related to materials handling.

Likewise, the DD Form 1150, Request for Issue or Turn-In, bears resemblance to the DA Form in its purpose of managing inventory items. This form is particularly used for requesting the issue of items or the turn-in of equipment within military operations. Just as the DA Form tracks the hand receipt of items, the DD Form 1150 enables the record-keeping of items being issued or returned, ensuring accountability and control within the supply chain.

The DA Form 3161, Request for Issue or Turn-In, is another document similar to the DA Form, primarily used in the context of logistics and supply within the Army. This form facilitates the process of issuing or turning in equipment, supplies, or any other items, mirroring the DA Form’s role in tracking the possession and transfer of items. The DA Form 3161 serves as a critical tool in managing inventory levels and maintaining operational readiness by accurately documenting transactions.

The GCSS-Army Hand Receipt, generated through the Global Combat Support System-Army, parallels the DA Form in its digital approach to tracking equipment and supply issuance. This system automates the hand receipt process, offering a modern counterpart to the traditional paper-based DA Form. It ensures accountability and visibility of Army assets in real-time, enhancing the efficiency and accuracy of inventory management across military operations.

The SF 1428, Inventory Disposal Schedule, shares a common goal with the DA Form in the aspect of managing government property, specifically in the context of disposal. While the DA Form tracks the receipt and transfer of items, the SF 1428 is used to document items that are obsolete, excess, or no longer required, facilitating their removal from inventory in a structured and accountable manner.

Similarly, the SF 1449, Solicitation/Contract/Order for Commercial Items, relates to the DA Form by facilitating transactions, albeit in a procurement context. This form is used for the acquisition of commercial items, including both products and services. It serves as a comprehensive document that combines solicitation, offer, and award information, paralleling the DA Form’s role in capturing the details of items transferred between parties.

The Property Pass (various forms), utilized across different organizations, resembles the DA Form in its function as a temporary hand receipt for property. This document authorizes the temporary removal of property from a facility, ensuring that the item is tracked and returned accordingly. Similar to how the DA Form manages accountability for items transferred, the Property Pass helps maintain control over assets that are temporarily relocated.

The Equipment Custody Record, often specific to organizations or units within the military, aligns with the DA Form by recording the assignment of equipment to individuals or units. This document tracks the custodial responsibility for equipment, ensuring that each item is accounted for and properly maintained. The Equipment Custody Record is fundamental in the oversight and management of valuable assets.

Finally, the DA Form 5513, Key Control Register and Inventory, while distinct in its focus on keys and lock systems, shares the fundamental purpose of tracking and accounting for items issued. This form is crucial in managing access control within secured areas, documenting the issuance and return of keys in a manner that mirrors the inventory and accountability functions of the DA Form.

When it comes to filling out the Department of Army (DA) Form 2062, which serves as a Hand Receipt/Annex Number, precision and clarity are key. This document is used to record the issue of property and equipment within the army, making it vital to ensure its accuracy and completeness. Below are eight guidelines to help you navigate both the dos and don’ts of completing this form.

• Review the Instructions: Before starting, make sure to thoroughly read DA PAM 710-2-1 for comprehensive guidance on form completion.
• Check the Edition Date: Use the most current version of the form, which as of the latest update is DA FORM 2062, JAN 82. Previous versions, like the JAN 58 edition, are obsolete.
• Print Clearly: All entries should be typed or written in legible handwriting to avoid misunderstandings or delays.
• Verify the Details: Double-check all entries for accuracy, especially the HAND RECEIPT/ANNEX NUMBER, stock numbers, item descriptions, and quantities.
• Use the Correct Codes: When applicable, correctly enter the Condition Codes for quarters furniture and the Accounting Requirements Code (ARC) for components.

• Omit Details: Ensure not to skip any required fields. Incomplete forms could lead to accountability issues or loss of property.
• Make Unauthorized Changes: Do not alter any pre-printed information on the form without proper authorization. This can lead to discrepancies and potential misuse of the document.
• Use Pencil: Avoid writing in pencil. Entries should be made in ink to ensure permanence and prevent alterations.

Adhering to these guidelines when completing the DA Form 2062 will streamline the process, ensuring that property and equipment accountability are maintained accurately and efficiently within the army's logistical operations.

Understanding the Department of the Army (DA) Form 2062 can sometimes be complicated due to prevalent misconceptions. Below are nine common misconceptions explained to bring clarity to its use and purpose:

• Only for Military Personnel: It's a common belief that DA Form 2062 is solely for use by active-duty military members. However, this form can also be used by civilian employees of the Department of Defense who are responsible for Army property.
• Single Use: Many people think the DA Form 2062 is only used for hand receipts when, in fact, it serves multiple purposes such as tracking the transfer of equipment within units, inventory of quarters furniture, and listing components of end items or major assemblies.
• Does Not Require Detail: There's a misconception that general descriptions of items are sufficient. Actually, the form requires detailed descriptions, including stock number, item description, quantity, and authorization details to ensure precise accountability.
• Only for Expensive Items: Some assume the DA Form 2062 is only for high-value items. Contrarily, it's used for accounting for all types of property, regardless of value, to maintain proper inventory and accountability.
• No Need for Regular Updates: The belief that once completed, the DA Form 2062 doesn't need updating is incorrect. It should be reviewed regularly and updated as necessary, especially when equipment is exchanged, turned in, or new items are issued.
• Electronic Completion is Not Acceptable: Despite the digital era, there's a false belief that this form must be filled out manually. Electronic completion and signing of the DA Form 2062 are acceptable and encouraged for efficiency and better record-keeping.
• Unlimited Duration: Some think that once signed, the DA Form 2062 has an unlimited duration. In reality, hand receipts are usually audited annually, and the form should be renewed or updated to reflect any changes in equipment custody.
• Transferring Responsibility Is Complicated: The process of transferring responsibility of items using DA Form 2062 is often seen as cumbersome. While accuracy is crucial, the form's clear structure facilitates a straightforward transfer of responsibility when properly completed.
• No Legal Consequences: There's a misconception that inaccuracies or failures to update the DA Form 2062 carry no legal consequences. In truth, failure to properly maintain and update this form can result in legal and administrative actions due to the loss or mismanagement of government property.

Clearing up these misconceptions can enhance the understanding and proper use of the DA Form 2062, ensuring effective property management within the Army and associated civilian departments.

Filling out and properly using the Department of Army (DA) Form 2062, otherwise known as the Hand Receipt/Annex Number form, is crucial for accurate record-keeping and accountability within the U.S. Army. Here are six key takeaways to consider when handling this form:

• Ensure all the fields are completed with the correct information to avoid any discrepancies. Fields include the hand receipt/annex number, from/to designations, stock number, item description, publication number, publication date, quantity, and if applicable, the condition codes or Accounting Requirements Code (ARC).
• Accuracy is paramount when entering the description and quantity of the item(s). Mistakes can lead to inventory errors and possible issues in accountability or audits.
• The DA Form 2062 is used not only as a hand receipt but also for documenting quarters furniture and annex/components receipt. The specific use should be clearly indicated to ensure the form is processed correctly.
• Pay special attention to the reverse side of the DA Form 2062, which provides additional instructions and space for itemizing equipment or property further. This often-overlooked section is critical for comprehensive record-keeping.
• The condition codes and the Accounting Requirements Code (ARC) should be carefully reviewed and entered, as they provide essential information about the status and management requirements of the property.
• Finally, it’s crucial to keep updated versions of the form; the January 1982 edition of the DA Form 2062 superseded the January 1958 edition, emphasizing the need for using the most current forms to maintain compliance.

Remaining diligent in the proper completion and use of the DA Form 2062 will facilitate effective property management and accountability within military operations. Keeping records accurate and up-to-date is not just about compliance; it's also a matter of operational readiness and efficiency.