The DA Form 1380 serves as a crucial document for members of the Army Reserve, detailing individual performances of reserve duty training. It is utilized in accordance with AR 140-185, with the Directorate of Chief of Staff for Personnel (DCS, G-1) acting as the proponent agency. This form records various types of duties, training, or instruction, indicating whether they were performed in a paid or non-paid status and contributing to the calculation of retirement points.
The DA 1380 form, while niche in nature, serves a critical function in the United States Army Reserve and National Guard, delineating the record of individual performance of reserve duty training. It meticulously outlines the parameters for documenting duty training beyond the routine Inactive Duty Training (IDT) battle assembly, a necessity for individuals aiming to receive appropriate credits for various types of duty and training endeavors. This documentation is pivotal for both pay purposes and the accumulation of retirement points, which are crucial for a reserve or guard member's career progression and benefits eligibility. The form encompasses detailed sections for capturing the dates, hours, nature, and location of the duties performed, as well as the authority under which the duty was performed, ensuring a comprehensive record. Moreover, it includes provisions for both paid and non-paid training statuses, accommodating a wide variety of training scenarios including but not limited to professional development, attachments with other services, and medically related education. Moreover, the process dictates specific roles and responsibilities for the preparation and submission of the form, pinpointing the collaborative effort required between the individual soldier, their unit, and higher command levels to ensure accurate and timely processing. The seamless completion and processing of the DA 1380 form are instrumental in safeguarding soldiers' entitlements, reflecting the Army's commitment to recognizing and rewarding the invaluable contribution of its reserve components.
Completing the DA Form 1380 is a key step for Army Reserve Soldiers to accurately record their performance of reserve duty training. This form captures various types of duty or training performed outside the normal Inactive Duty Training (IDT) schedules, ensuring that members receive proper credit for retirement points and, in certain cases, pay. To fill out this form correctly, individuals must follow the provided guidelines strictly, noting all required details about the duty or training performed.
After the DA Form 1380 is filled out, individuals must submit it to the designated processing point, as specified in the instructions section. The form serves as a record of training and duty performed, aiding in the accurate calculation of pay and retirement benefits. Careful adherence to the guidelines ensures that all reserve duty training is accounted for and recognized accordingly.
What is a DA Form 1380 and when is it used?
DA Form 1380 is referred to as the Record of Individual Performance of Reserve Duty Training. It is used within the Army Reserve to document training, duties, or instruction performed outside of the normal Inactive Duty Training (IDT) session. This form serves to record both paid and non-paid training activities, ensuring that soldiers receive appropriate credit for their service, which includes retirement and pay points.
Who is responsible for preparing the DA Form 1380?
The responsibility for preparing DA Form 1380 falls on various individuals depending on the type of duty or training performed. For projects with prior approval, the chief of the proponent agency is responsible. For professional or trade convention meetings, the designated military representative at the meeting prepares it. In cases of training in an attached status or with another service, the commanding officer or duly authorized official of the unit of attachment fills it out. Other Reserve training scenarios require direction from the area commander.
How is the DA Form 1380 completed?
To correctly complete the DA Form 1380, various items must be filled in, including the dates of duty or training, the total number of hours for each duty day, and the type of duty performed. The form also requires the designation and address of the Records Manager of the Soldier's records, along with a description of the duties, training, or instruction. Accurate citation of documentary authority is essential for validating the training reported.
What happens after the DA Form 1380 is completed?
Once completed and signed by the responsible officer verifying the duty, the DA Form 1380 is processed for both pay and non-paid retirement points. For paid IDT duties, it is submitted to the Defense Finance and Accounting Service (DFAS), and for non-paid IDT duties, to the Army Human Resources Command (AHRC). The form must be submitted by the unit no later than the last day of each duty month to ensure timely credit.
Where should the DA Form 1380 be filed and submitted?
After validation by DFAS or AHRC, the unit annotates the DA Form 1380 to reflect award of retirement points and ensures the form is filed in accordance with AR 25-400-2. Additionally, the DA Form 1380 should be submitted to the Soldier’s Army Military Human Resource Record (AMHRR), specifically in the Interactive Personnel Electronic Records Management System (iPERMS), per AR 600-8-104.
Are there any specific instructions for completing item 9 on the DA Form 1380?
Yes, item 9 on the DA Form 1380 is crucial as it indicates the type of duty performed. Soldiers must check the appropriate box to signify whether the duties were suitable, appropriate, ATA, ATADL, or other types of duties. Further, they need to cite the authority for the training, as listed in Table 2-3 of AR 140-185, and provide detailed information about the location, nature of duties, training, or instruction for each day covered by the form.
Filling out the DA Form 1380, which records individual performance of reserve duty training, can often be confusing, leading to a number of common mistakes. One of the first areas where errors occur is in the citation of the documentary authority under item 9. This section requires the type of duty performed to be checked and the corresponding documentary authority, as listed in Table 2-3 of AR 140-185, to be cited. However, some individuals fail to check the correct box or misinterpret the authority needed, leading to inaccuracies in the form's validation process.
Additionally, the proper entry of dates and hours in columns a and b under item 9 is crucial but frequently mishandled. Individuals must enter the day, month, and year for each duty day, along with the total number of hours per duty day as directed by Table 2-3 of AR 140-185. Errors often arise from incorrectly totaling hours or misunderstanding how to calculate hours based on the type of duty performed. This can lead to incorrect accumulation of retirement points or issues in pay.
Another common mistake is found in the description of duties, training, or instruction in column d of item 9. This section requires a location and description of the duties performed. However, vague or insufficient descriptions can lead to the form being questioned or not properly validated. It's essential to provide detailed and accurate descriptions to ensure the form accurately reflects the performed duties and that these are appropriately credited.
Lastly, the failure to obtain the necessary signature under item 11 significantly impacts the form's processing. The form must be signed by the officer who has knowledge of the duties performed, verifying the accuracy of the information provided. Without this signature, the form is incomplete and cannot be processed for pay or for accumulating non-paid retirement points. Ensuring this section is duly completed is crucial for the form's acceptance and the individual's record update.
When working with the DA Form 1380, which records an individual's performance of reserve duty training, it's common to encounter a variety of other forms and documents that complete the administrative and operational requirements of the Army Reserve. These forms aid in the record-keeping, evaluation, and management of reserve duties, ensuring that all training, active duties, and related activities are thoroughly documented and properly processed.
Together with the DA Form 1380, these documents form a comprehensive administrative framework that supports the operational, training, and personnel management needs of the Army Reserve. By leveraging these forms, the Army can maintain accurate records, ensure compliance with policies, and support the well-being and career progression of its personnel.
The DA 31 form, commonly known as the Leave Form, is quite similar to the DA 1380. Both documents are integral to personnel management within the U.S. Army, facilitating administrative tasks related to personnel. The DA 31 form is used when a service member requests leave, detailing the start and end date of the leave period, much like the DA 1380 records performance for specific duties or training periods. Both forms serve as official records that can impact a soldier's career and benefits, including pay and retirement points.
Another document that shares similarities with the DA 1380 is the NGB Form 22, the National Guard Report of Separation and Record of Service. Both forms are used to document and manage aspects of a servicemember's career. While the DA 1380 focuses on reserve duty training and performance, the NGB Form 22 provides a comprehensive overview of a National Guard member's entire service history, including periods of active duty, training, and awards. Both documents are crucial for verifying service for benefits and retirement.
The DD Form 214, formally called the Certificate of Release or Discharge from Active Duty, similarly documents a servicemember's career, like the DA 1380. Although the DD Form 214 is used upon a servicemember's separation or retirement from active duty, highlighting career achievements, assignments, and reasons for discharge, it complements the DA 1380, which records reserve duties and training. Both forms contribute to a servicemember's military history, essential for accessing veteran benefits.
The DA 1059 Form, or Service School Academic Evaluation Report, is another document that parallels the DA 1380 in its function of recording specific aspects of a soldier's career. While the DA 1380 documents the performance of reserve duty training, the DA 1059 evaluates a soldier's performance during formal military training and education programs. Both forms are used to assess a servicemember's readiness and qualifications for further responsibilities and promotions.
Similar to the DA 1380 is the DA 705 Form, Army Physical Fitness Test Scorecard, which records a soldier's physical fitness test results. Although the DA 705 specifically focuses on physical readiness, documenting scores from fitness tests, it shares the DA 1380's objective of recording metrics pertinent to a soldier's service. These documents play a role in evaluating a servicemember's overall fitness for duty and potential for advancing within the military ranks.
The DA 5500, Body Fat Content Worksheet, serves a parallel purpose to the DA 1380 by documenting another aspect of a soldier's fitness. While the DA 1380 records duty performance, the DA 5500 tracks body fat percentages as part of the Army's Physical Fitness and Weight Control Program. Both forms are essential in managing and maintaining service standards among soldiers, contributing to their eligibility for promotions and specialized assignments.
The DA 2166-9 Series, NCO Evaluation Report (NCOER), shares the DA 1380's goal of documenting servicemember performance. However, the NCOER specifically focuses on evaluating non-commissioned officers, assessing their leadership, performance, and potential for future roles. Both documents are integral in career development and decision-making processes within the Army, affecting promotions, assignments, and professional growth.
The DA 4856, Developmental Counseling Form, like the DA 1380, is used in the management of a soldier's career. The DA 4856 is employed for counseling sessions, documenting discussions on performance, professional development, and goals. This form complements the DA 1380 by providing a written record of counseling that can address areas of improvement, career progression, and other concerns related to duty performance and training.
Lastly, the DA 638, Recommendation for Award, parallels the DA 1380 in recognizing a servicemember's contributions. While the DA 638 is used to recommend soldiers for awards based on valor, service, or achievement, the DA 1380 records the performance of duties or training. Both forms highlight the accomplishments and dedication of soldiers, contributing to their recognition, morale, and career advancement within the military.
Filling out the DA Form 1380, which records individual performance of reserve duty training, requires attention to detail and a clear understanding of the guidelines provided. To ensure accuracy and completeness, here are several dos and don'ts to consider:
By adhering to these dos and don'ts, individuals can avoid common mistakes and ensure their DA Form 1380 is filled out correctly, which is essential for accurately recording and recognizing their reserve duty training performances.
Many misunderstandings surround the DA Form 1380, which is crucial for Army Reserve Soldiers. Here are five common misconceptions:
Understanding these key points about the DA Form 1380 helps clear up confusion and ensures that Army Reserve Soldiers properly use it to document their service, supporting their career progression and benefits accumulation.
When managing Army Reserve duties, the DA Form 1380 plays a crucial role in documenting and ensuring proper credit for Reserve Duty Training. Here are five key takeaways to ensure that this form is filled out and used effectively:
Proper completion and timely submission of the DA Form 1380 facilitate accurate recording of Reserve Duty performances, ensuring service members receive due credit and compensation. It underscores the importance of attention to detail and adherence to procedural guidelines within the Reserve components of the U.S. Army.
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