Fill Out a Valid 104 R Form

104 R - Usage Guide

Filling out the 104 R form is a straightforward process essential for students participating in the Army Senior ROTC program. This document is designed to outline a student's planned academic program to ensure they meet the necessary requirements for commissioning. It is crucial to provide accurate and comprehensive information as this form is a key component in the administration and management of the ROTC program and the future of the students it serves.

1. Start by entering the student's full name (Last, First, M.I.) in the designated field.
2. Fill in the academic major, ensuring to include the CIP Code (Classification of Instructional Programs) in field 2a.
3. Specify the date the form is being filled out (MM/DD/YYYY) in the "AS OF DATE" section.
4. Provide the name of the academic school where the student is currently enrolled.
5. Enter the student's credit hours accumulated to date, along with their grade point average (GPA). Choose whether these are based on a Semester or Quarter system by selecting the appropriate box (S/Q).
6. Detail the student's academic identification, choosing from Host, Extension Center, or Cross-Enrolled, and fill in the GPA information for both current and cumulative averages.
7. Under the Planned Academic Program section, meticulously list each term's courses, including the term, year, course number, course title, credit hours, and grades. This section requires careful attention to ensure all courses are accounted for and correctly listed, including specifying credits that count toward the academic degree.
8. The student must initial and date beside each term to confirm they have been counseled on their academic plan.
9. Once all the courses are listed and verified, check the box to indicate whether all the courses listed are required for the completion of the degree. If not, list exceptions on the reverse side of the form.
10. Have the student sign and date the form to certify their understanding and agreement with the planned academic program.
11. The form must be reviewed, signed, and dated by the Registrar and Examiner of Credentials (or other institution certifying official) to validate the academic plan.

Once completed, the form represents a mutual agreement between the student and the academic institution regarding the outlined program of study. It is an essential step for ROTC students in planning their path to commissioning, ensuring they meet all academic requirements in a timely manner.

What is the 104-R form and who uses it?

The 104-R form, known as the Planned Academic Program Worksheet, is used within the Army Senior ROTC program. It is designed for students who are selected or seeking selection for commissioning in the Army to outline their academic plan. This form ensures that their proposed coursework aligns with the requirements for commissioning, as per Army regulations and public law.

What is the purpose of the 104-R form?

The main purpose of the 104-R form is to gather necessary information to administer the Army Senior ROTC program effectively. It aids in processing and managing the academic planning of students to ensure they meet the eligibility criteria for remaining academic years, as established by public law and Army Regulations.

What information is required on the 104-R form?

Students must provide detailed academic information, including their name, academic major along with the Classification of Instructional Programs (CIP) code, the preparation date of the form, the attending academic school, credit hours completed, GPA, and details about the coursework planned for the term and year - including course number, title, credit hours, and grades.

Is providing information on the 104-R form mandatory?

Providing information on the 104-R form is voluntary. However, the information is crucial for determining a student’s eligibility for acceptance, continuance, or discontinuance in the Army ROTC program. It is necessary for students who wish to be considered for commissioning.

How does the 104-R form impact an individual's privacy?

The use of the 104-R form is governed by the Privacy Act Statement of 1974. It collects personal and academic information strictly for administrative purposes within the ROTC program and states specifically how the information will be used, ensuring the individual's privacy is protected as per the legal standards.

What is the process for submitting the 104-R form?

After completing the 104-R form with all the required academic planning details, students usually need to get it reviewed and signed by their academic advisor or registrar. Then, it should be submitted to the respective ROTC office at their institution, although the exact process may vary by school.

How do students indicate their understanding and agreement with the form?

Students indicate their understanding and agreement by initialing and dating beside each term included in the form. This confirms that they have been counseled about their academic plans and understand the requirements they need to meet for commissioning.

Who else needs to sign the 104-R form?

Beyond the student, the 104-R form requires the signature of the Registrar and Examiner of Credentials or another institutional certifying official. Additionally, the form contains a space for the signature of the Professor of Military Science, endorsing the academic plan.

What happens if a student does not complete the coursework as planned in the 104-R form?

If a student is unable to follow through with the planned coursework outlined in the 104-R form, it may impact their eligibility for commissioning. It is crucial for students to update their academic plans and consult their ROTC advisor for guidance on adjustments to ensure they meet the commissioning requirements.

One common mistake individuals make when completing the 104 R form is not providing complete information in the Planned Academic Program Worksheet. This form requires detailed information about the student's academic program, including course numbers, titles, credit hours, and grades for each term. Leaving these fields incomplete can result in processing delays and may even impact the student's eligibility for the Army ROTC program.

Another area where errors often occur is in the section that requires the student's initials and date next to each term listed on the form. This requirement is designed to verify that the student has been counseled on their academic plan. However, it's frequently overlooked or misunderstood, leading to the form being returned for corrections. Ensuring that every term is initialed and dated is crucial for the form's acceptance.

Incorrect or missing information in the CIP Code and academic major sections also leads to complications. The CIP Code, which stands for Classification of Instructional Programs, must accurately reflect the student's major. Mistakes in this area can misrepresent a student's academic track, affecting the approval process. It's important to double-check these fields for accuracy against official academic records.

Failing to accurately report credit hours and GPA is another common error. Both completed and remaining credit hours for the degree, along with the current and cumulative GPA, must be accurately reported. Inaccuracies here can give an incorrect picture of a student's academic standing and progress, which are key factors in program eligibility and administration.

Lastly, a significant oversight occurs when the form is submitted without the required signatures and dates at the end, including those of the student, the registrar or certifying official, and the Professor of Military Science. These signatures are crucial for validating the information provided and for the overall acceptance of the application into the Army ROTC program. Missing signatures are a common reason for the form's rejection and require resubmission, further delaying the student's application process.

When engaging with the USACC Form 104-R, a Planned Academic Program Worksheet crucial for students in the Army ROTC program, several additional forms and documents are often required to support the application process, maintain records, and ensure compliance with program requirements. These supplemental materials provide a comprehensive framework around an individual's academic and ROTC involvement, covering a wide range of information from personal details to specific educational accomplishments and commitments.

• FERPA Release Form: This document allows the disclosure of the student’s educational records to authorized parties. It's essential for maintaining privacy while ensuring necessary information sharing within academic and military structures.
• DD Form 2977 – Deliberate Risk Assessment Worksheet: Used to evaluate and manage risks during training and activities, this form ensures that all ROTC activities are conducted with acknowledged and minimized risks.
• DA Form 31 – Request and Authority for Leave: This form is used by military personnel, including ROTC cadets, to request official leave from their duties for various reasons, ensuring that all absences are properly documented and authorized.
• Medical Examination Report: A comprehensive medical form documenting the cadet’s physical fitness and eligibility for military training. Its thorough evaluations are pivotal for determining a candidate's physical capabilities and limitations.
• Enrollment Record: Keeps a detailed account of the student's enrollment in the ROTC program, including personal information, academic history, and military training records.
• Scholarship Contract: This document outlines the terms and conditions of any ROTC scholarships, including obligations for service. It's a crucial form for students receiving financial assistance through the ROTC program.
• Cadet Command Form 139-R – Cadet Enrollment Record: Similar to the Enrollment Record, this form gathers detailed information on the cadet’s academic and ROTC progress, serving as a formal record of the cadet’s journey through the program.
• Academic Plan: A detailed document outlining the cadet's academic goals, course plans, and progression necessary to fulfill ROTC and degree requirements, aligning their education with military training.
• Certificate of Training: Documents completion of specific training modules or courses within the ROTC curriculum, evidencing the cadet's achievements and readiness for advanced responsibilities.
• Release of Liability Form: A legal document that cadets sign to acknowledge and accept the risks associated with ROTC training and activities, protecting the institution from certain liabilities.

Together, these documents create a structured and secure environment for ROTC cadets to pursue their academic and military training objectives. By carefully managing and updating these forms, cadets and their advisors can ensure that all requirements are met efficiently, paving the way for successful commissioning in the Army upon graduation.

The 104 R form, or the Planned Academic Program Worksheet, shares similarities with the Individual Development Plan (IDP) in its foundational purpose: both are strategic documents designed to map out an individual's academic or professional journey. The IDP focuses on career and personal development goals, identifying the skills, knowledge, and competencies an individual needs to achieve professional objectives. Likewise, the 104 R form lays out the academic courses and credits required for a student in the ROTC program to complete their degree, ensuring they meet specific educational benchmarks necessary for commissioning in the Army.

Similar to the Degree Audit Report common in many academic institutions, the 104 R form serves to verify a student's academic progress and confirm their compliance with degree requirements. A Degree Audit Report compares a student's coursework against the requirements for their declared major or educational program, highlighting completed courses and identifying any remaining requirements. Similarly, the 104 R form details a student's academic plan, including completed and pending coursework, to ensure they are on track for fulfilling the requirements necessary for commissioning via the ROTC program.

The Academic Plan often devised by students in consultation with their academic advisors, closely resembles the 104 R form in its intention to chart a course toward degree completion. Academic Plans outline the specific courses students intend to take each semester, aiding in timely progress toward their degree. The 104 R form, in a similar vein, documents a detailed plan of the courses, including ROTC-specific coursework, that a student needs to complete within a defined timeframe, ensuring eligibility for commissioning.

The Enrollment Certification shares similarities with the 104 R form as both documents serve as formal records that confirm a student's enrollment status and academic intentions. Enrollment Certifications are often used to verify student status for insurance, loan deferments, and scholarships. Similarly, the 104 R form acts as evidence of a cadet's academic game plan and ROTC program participation, which can be crucial for scholarship eligibility within the ROTC context.

Educational Benefit Forms, such as those used for GI Bill benefits, bear resemblance to the 104 R form because they both contribute to the administrative processes that support students' educational pursuits through financial aid or program participation verification. These forms are essential for students seeking to leverage educational benefits they are entitled to, with the 104 R form facilitating ROTC scholarship participants by outlining their academic workload in alignment with program duration.

The Course Registration Form, a common document in educational settings, is akin to the 104 R form in its utility for academic planning and administration. While course registration forms are used by students each semester to sign up for classes, the 104 R form compiles a comprehensive list of a student’s entire coursework over the duration of their degree program, specific to the ROTC program’s requirements, facilitating a broader view of their academic trajectory.

Student Progress Reports, designed to communicate a student’s academic performance each term, shares a common goal with the 104 R form: ensuring students are meeting the necessary academic standards. While Student Progress Reports focus on grades and academic standing within a specific timeframe, the 104 R form encompasses a holistic view of the student’s academic journey in the ROTC program, tracking both current performance and future course needs to achieve a degree.

The Transcript Request Form, which students use to request official academic transcripts, parallels the 104 R form in its function as a tool for academic verification. Transcripts provide a comprehensive record of a student’s academic history, including courses taken, grades received, and degrees awarded. Although the 104 R form is more specific in scope, focusing on the planned academic program within the ROTC context, both documents serve to certify academic achievements and are crucial for the administrative aspects of academic and career progression.

Filling out the 104-R form is a critical step in planning your academic program, especially if you're involved in the Army ROTC program. To ensure accuracy and completeness, here are some do's and don'ts to keep in mind:

Do's:

• Double-check all personal information: Ensure your name, date, and academic details are filled out correctly. Mistakes in these areas can lead to unnecessary delays.
• Accurately list your academic major and CIP code: This information is crucial for verifying your program and ensuring it aligns with ROTC requirements.
• Provide a comprehensive academic plan: Include all courses you plan to take, along with term, year, and credit hours. This clarity helps in assessing your progress toward degree completion.
• Use the correct dates format (MM/DD/YYYY): Consistency in date formatting is important for clarity and record-keeping purposes.
• Sign and date the form where required: Your initials and signature confirm that you have reviewed and understood the academic plan and its implications.

Don'ts:

• Leave sections incomplete: Failing to provide necessary information may result in processing delays or issues with ROTC eligibility and planning.
• Ignore the GPA requirements: Be mindful of both your current GPA and the credit hours that count towards your degree. Misunderstanding these sections can impact your academic trajectory.
• Forget to consult with an academic advisor: Before finalizing your form, reviewing your academic plan with an advisor ensures that it meets both your academic and ROTC program requirements.
• Overlook the privacy act statement: Understanding how your information will be used is important. If you have concerns, consult the ROTC program administrators.
• Misplace the final signed form: Keep a copy of the completed and signed form for your records. This document is important for verifying your academic plan and ROTC requirements.

The USACC Form 104-R, often referenced in the context of the Army ROTC program, is surrounded by various misconceptions. This document is crucial for planning an academic program that aligns with the requirements of the Army ROTC, yet misunderstandings can lead to confusion among students and instructors alike. Here, we aim to clarify some of these misconceptions to foster a better understanding of the form’s purposes and uses.

• Misconception 1: The 104-R is only for ROTC scholarship recipients.
  

  While scholarship recipients do use the 104-R, it's equally important for all cadets participating in the Army ROTC program. The form helps in tracking the academic progress of all cadets, ensuring they meet the necessary criteria for commissioning, not only those on scholarship.

• Misconception 2: Once submitted, the 104-R cannot be updated or changed.
  

  Academic plans can change due to various reasons, such as changing majors or unforeseen academic challenges. The 104-R is a flexible document that can be updated to reflect these changes, ensuring it accurately represents the cadet’s current academic path.

• Misconception 3: The 104-R form is the only requirement for commissioning eligibility.
  

  The 104-R is critical in planning and documenting a cadet's academic journey towards commissioning, but it's part of a broader set of requirements. Physical fitness, leadership evaluation, and fulfilling specific course requirements are also crucial for commissioning eligibility.

• Misconception 4: The form is too complicated and requires special training to fill out.
  

  While detailed, the 104-R form is designed to be comprehensive and user-friendly. Guidance is available through ROTC program advisors, and instructions are provided to assist in its completion. It primarily outlines the cadet’s academic plan, including courses, credit hours, and terms, making it a tool for planning rather than a hurdle.

• Misconception 5: The 104-R form solely focuses on military science courses.
  

  Contrary to this belief, the 104-R encompasses all courses necessary for a cadet to earn their degree, not just their military science courses. It includes major requirements, electives, and any additional courses needed to meet the degree and ROTC program requirements.

Dismantling these misconceptions is essential for ensuring clear communication and proper use of the 104-R form within the Army ROTC community. Understanding its purpose, flexibility, and scope can significantly enhance the planning and execution of a cadet's academic and military training path.

Filling out the USACC Form 104-R is a crucial step for students participating in the Army ROTC program, ensuring their academic and ROTC course plans are aligned with program requirements. Below are key takeaways to ensure accurate and effective use of the form:

• Clearly understand the authority and purpose: The form is mandated under Title 10, US Code 2101 and 2104, primarily designed to gather necessary data for the administration of the Army Senior ROTC program and to manage the selection and commissioning process of students.
• Privacy is respected: The Privacy Act Statement of 1974 outlines the handling of personal data, emphasizing the voluntary nature of disclosure and its impact on an individual's eligibility within the ROTC program.
• Accurately record academic information: Details such as the student's name, academic major (including CIP code), and the academic school must be meticulously entered. This ensures the ROTC program can accurately assess the student’s academic progress and compatibility with commissioning requirements.
• Diligently track credit hours and GPA: The form requires current and cumulative GPA, credit hours required for the degree, and hours accumulated towards the degree. This information helps in evaluating whether the student is on track for completing their degree within the expected timeframe.
• Include ROTC course information: Specific sections are dedicated to ROTC course titles, credit hours, and how these credits apply to academic requirements. This reinforces the integration of ROTC commitments with the student’s academic trajectory.
• Student and institution endorsements are necessary: The form must be initialed by the student next to each term, indicating acknowledgment and understanding of their planned academic program. Additionally, it must be signed by the student, the registrar, or another certifying official from the institution.
• Review and confirmation of academic plan: There is a section for reviewing whether the listed courses meet the minimum requirements for degree completion. This step is crucial for final confirmation that the student’s academic plan aligns with degree requirements and ROTC program expectations.

By thoroughly understanding and accurately completing the USACC Form 104-R, students ensure their eligibility and progress within the Army ROTC program, paving the way for successful commissioning upon degree completion.